Bantz, Gosch & Cremer Law Office Administrator in Aberdeen, South Dakota
Position:Full-time, salary DOE, prior legal support experience preferred Provide payroll, accounting, personnel, facilities, and other administrative support for the law firm Other duties include support for attorneys and staff in their representation of clientsGeneral office administrator responsibilities:Oversee all the accounting functions (billing, collections, A/P, A/R, payroll, and budgeting)Coordinate with the firms CPA for financial assistanceMaintain legal research and reference materials for officePrepare weekly and monthly financial reports and other reports as directedPrepare and submit required state and IRS filings (sales tax, FICA, state and federal unemployment, etc.)Oversee law firm employee benefits (enrollment, flex, HSA, retirement contributions, etc.)Train attorneys and support staff in office systems and proceduresAssist as needed with meetings, teleconferences, and video conferencesRecommend office efficienciesMaintain client database; investigate conflictsGeneral facilities responsibilities:Research, recommend, purchase, and maintain office equipment, computer systems, furniture, and suppliesWork with all vendors, like building equipment, software, hardware, custodial, snow removal, telephone, technology, HVAC, electrical, marketingGeneral personnel responsibilities:Perform all human resource functionsLead monthly staff meetingsEnsure compliance with federal regulations as needed (FMLA, FLSA)Recommend employee policiesEnsure employee compliance with firm policiesMonitor staff workflowAssist with recruitment of staff: prepare position descriptions, advertisements, and interview candidatesServe as employee advocate within parameters of firm policiesFrequently used office technology:Avaya phone system; Microsoft Windows 10; Microsoft Office; Adobe Acrobat; Business-grade printer/scanner/copiers; Worldox document management; Juris Time-Keeping; Olympia dictation system.Closing Date:Applications will be immediately considered. Position will remain open until filled.