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Veterans Affairs, Veterans Health Administration Medical Records Administrator (Chief HIMS) in Fort Meade, South Dakota

Medical Records Administrator (Chief HIMS)

Department of Veterans Affairs

Veterans Affairs, Veterans Health Administration

Overview
  • ##### Open & closing dates

07/16/2019 to 08/06/2019

  • ##### Service

Excepted

  • ##### Pay scale & grade

GS 12

  • ##### Salary

$74,596 to $96,978 per year

  • ##### Appointment type

Permanent

  • ##### Work schedule

Full-Time

Location

1 vacancy in the following location:

-

Fort Meade, SD

Relocation expenses reimbursed

No

Telework eligible

No

- Duties
Summary

Chief Health Information Management System oversees approximately 32 full-time equivalent employees in the HIMS section of the Health Administration Service (HAS) line. Reports up through the Chief HAS or Assistant HAS Chief. Areas of responsibility include, medical records process and integrity; clinical documentation improvement, transcription and documentation processes, coding and revenue, release of information, and alternate privacy and freedom of information.

Learn more about this agency

Responsibilities

This position is located in the Health Information Management Section of the Health Administration Service at the Black Hills Health Care Systems (VABHHCS). VABHHCS encompasses two campuses 90 miles apart and multiple Community Based Outpatient Clinics (CBOCs) within a three state region. The duties and responsibilities are carried out throughout the medical center including all administrative and clinical areas involved with the service. The Medical Records Administrator (MRA) at this level is considered the Chief of the Health Information Management Section (HIMS) in a multi-level care medical center.

The incumbent at this level is instrumental in the success of the health information management program. This includes establishing goals, planning for the future on a short and long range basis, organizing work to obtain planned objectives, routinely and systematically evaluating HIMS activities, recommending and implementing changes as needed, providing leadership, establishing methods of improvement of services or adding new services for more efficient operations of the program or medical center, maintaining an effective internal performance improvement program.

Incumbent develops policies and procedures to comply with new and/or changed programs such as Compliance, Reasonable Charges, eMRA, My HealtheVet, Veterans Equitable Resource Allocation (VERA) and others. To this end, priority is given to timely, valid and reliable data sets, documentation, coding for reimbursement, revenue, processes, adherence to health information guiding principles, internal and external monitoring, and ongoing training for employees. As the HIMS Chief, the incumbent is the custodian of the records for VABHHCS, is responsible for maintenance of record integrity and compliance controls in the veteran administrative and medical record.

Work Schedule: Monday - Friday, 7:30 a.m. - 4:00 p.m. Financial Disclosure Report: Not required

Travel Required

50% or less - Travel between the Fort Meade and Hot Springs campuses, and the Community Based Outreach Clinics (CBOCs) will be required.

Supervisory status

Yes

Promotion Potential

12

  • #### Job family (Series)

0669 Medical Records Administration

- Requirements
Conditions of Employment
  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to a background/security investigation
  • Must be proficient in written and spoken English
  • Selected applicants will be required to complete an online onboarding process
Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/06/2019.

Basic Requirements: You must meet both basic and grade requirements to qualify for this position. - United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. - Education or Experience (1) Experience (a) Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position. An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems. NOTE: Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience. No credit may be given for partial completion of such training. OR, (2) Education. Education equivalent to a baccalaureate degree from an accredited university or college. OR, (3) Experience/Education Combination. Equivalent combinations of experience and education may be used to meet basic requirements

This position will only be filled at the GS-12 level, in order to qualify at the GS-12 the following are required:

Experience. At least 1 year of experience comparable to the next lower grade level that demonstrates the KSAs described at that level. In addition, the candidate must demonstrate the following professional KSAs and demonstrate the potential to acquire the assignment specific KSAs indicated by an asterisk (*): Demonstrated Knowledge, Skills, and Abilities 1. Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems associated with unique, underdeveloped, and controversial aspects of medical record management; *2. Skill in developing new policies and procedures for administering electronic medical record programs in order to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches; 3. Ability to understand computerized patient record data systems that are meaningful to the medical center as a whole; *4. Ability to teach new and continuing users in electronic health record and health data systems as appropriate to the current assignment; *5. If supervisory, ability to manage assigned resources (this is a supervisory position); *6. If the position is supervisory in nature, the ability to provide the full range of supervisory duties which would include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and, when appropriate, disciplinary actions.

Grade Determinations: This position will only be filled at the GS-12 level.

References: VA Handbook 5005/15 Part II Appendix G33 http://vaww.va.gov/ohrm/Directives-Handbooks/Direct_hand.htm

The full performance level of this vacancy is GS-12.

Physical Requirements: Work is mostly sedentary although there may be some nominal walking or standing for short periods of time. The work involves coping with complex, persistent demands from a variety of sources that can be regarded as a high-pressure work situation.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. A copy of certificates or credentials associated with this position should be submitted.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

This job opportunity announcement may be used to fill additional vacancies.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This position is in the Excepted Service and does not confer competitive status.

VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

If you are unable to apply online view the following link for information regarding an Alternate Application.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, résumé, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

NOTE: The Professional Standards Board (a peer-review group) will review the selected candidate's education and experience and recommend the grade and salary at which the candidate will be placed. For internal selectees eligible for promotion, the board will recommend grade and HR will determine step in accordance with policy.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

NOTE: If VA BHHCS employees apply and are found qualified, they will get first consideration as per Union contract.

Background checks and security clearance
Security clearance

Other

Drug test required

No

- Required Documents

To apply for this position, you must submit a complete application package which, in addition to the on-line questionnaire, includes the following required documents:

  1. Resume listing work schedule, hours worked per week, dates of employment and duties performed. REQUIRED

  2. VA Form 10-2850c, Application for Associated Health Occupations. REQUIRED

  3. A copy of your transcripts. REQUIRED if you are using education to meet minimum requirements. A course listing is not acceptable. Transcripts must include degree and date degree conferred. A copy of certificates or credentials associated with this position should be submitted.

  4. SF-50 or Notification of Personnel Action showing you are/were in the Federal service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service). You must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted. (if applicable) REQUIRED if you are a current/former federal employee

  5. DD-214, Certificate of Release or Discharge from Active Duty, indicating your Character of Service (if applicable)

  6. Documentation of Service-Connected disability: Service-Connected disability letter and SF-15 Application for 10-Point Veteran Preference (if applicable) http://www.opm.gov/forms/pdf_fill/sf15.pdf

Failure to submit any of the required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted to support your status eligibility.

VA Form 10-2850c Application for Associated Health Occupations can be found at: http://www.va.gov/vaforms/search_action.asp?FormNo=2850&tkey=&Action=Search. Required at time of application.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.

  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • License
  • OF-306
  • 10-2850C Application for Associated Health Professionals
  • Other (2)
  • Resume
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

- Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

- How to Apply

All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 08/06/2019 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/10548776.

  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.

NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations where patients receive care or who come into contact with VA patients as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased facilities. HCP include all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work at these facilities. HCPs that are unable to receive or otherwise decline a flu shot will be expected to wear a face mask throughout the influenza season.

Agency contact information
Kathleen Christenson
Phone

605-347-2511 X6995

Email

KATHLEEN.CHRISTENSON@VA.GOV

Address

VA Black Hills Health Care System 113 Comanche Road Fort Meade, SD 57741 US

Learn more about this agency

Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

- Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/539658600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

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